Executive Assistant

Location: Poland

Department: Office

Type: Full Time

Min. Experience: Mid Level

We are looking for someone to support our two co-CEOs in a wide range of executive and administrative tasks. This is the dream job for an experienced Executive Assistant looking for an alternative to the bureaucratic and political corporate world. You should able to work independently with little or no supervision, anticipate the executives' needs, and take direction well. You will smooth the way for our CEOs to move through daily tasks by providing them with a meticulously organised schedule, travel calendar and meeting agenda. You will draft various documents, review existing ones, cooperate with lawyers, accountants and various stakeholders inside and outside the company. You will help our CEOs create and deliver awesome presentations. You will filter calls, answer questions, and perform complete circus acts of multi-tasking, all while keeping a calm demeanour and clear head. A high level of professionalism and confidentiality are crucial to this role.

You're probably a perfect fit if:

  • People sometimes wonder if you have paranormal abilities,
  • You can grow three extra arms to multi multi multi task and then pretend it's normal,
  • You say 'I already took care of that' 5 times a day,
  • You may have been trained as a spy, but you claim to just have an eye for detail.

What you will do:

  • Organise business appointments, travel arrangements and handle daily agendas for two co-CEOs,
  • Coordinate extensive meeting schedule and liaise with members of the organisation internally and externally,
  • Draft, review and finalise various documents and make sure they are signed by all needed parties,
  • Help prepare auxiliary materials for public and internal presentations by CEOs,
  • Maintain confidentiality and exercising impeccable discretion and judgment,
  • Prioritise and run multiple projects simultaneously (and follow through in a timely manner), raising urgent matters for attention

What we expect from you:

High level written and verbal communication skills with very fluent flawless English (Cambridge CAE or higher preferred)
General familiarity with administrative software tools such as MS Word and PowerPoint/Keynote (with knowledge of modern Cloud-based tools as a plus)
The desire and the ability to quickly learn, positively react to feedback and master new modern tools for collaboration
Experience with travel management & purchase process
No problem working autonomously, finding solutions, prioritising and exercising discretion
The ability to work efficiently, especially when working with a deadline
High level of attention to detail. One missing digit or a comma may have catastrophic consequences
At least Bachelors Degree (Law, Administration or related area preferred).

Typical experience:

3-5 years of experience as an Administrative Assistant/Executive Assistant

What we can offer you:

A fast growing environment with many challenges and never a moment of boredom.
Lots of opportunities to learn and grow around top notch professionals brought to Gdańsk from all over the world
Help with relocation to Gdansk (relocation package)
Educational Bonus 5000 PLN/year (you choose what kind of training you would like to spend it on)
Ergonomic and user friendly equipment (computers, standing desks, and Aeron® chairs)
Fully stocked kitchen (coffee, tea, yoghurts, cornflakes, soft drinks, and sweets at your disposal)
Private medical healthcare 
Life insurance
Multisport card (50% covered by Spartez)


4000 - 8000 PLN gross

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I hereby freely authorize Spartez Went i Wspolnicy Sp. j., ul. Na Zboczu 33, 80-110 Gdansk, Spartez sp. z o.o. sp. k., ul. Norwida 2, 80-280 Gdansk, Atlassian Pty Ltd (ABN 53 102 443 916), Level 6, 341 George Street, Sydney, NSW, 2000, Australia and third party recruitment agencies acting on their behalf to process my personal data included in my job application for the needs of the recruitment process in accordance with the Personal Data Protection Act dated 29.08.1997 (uniform text: Journal of Laws of the Republic of Poland 2014 No 0, item 1182 with further amendments). Moreover, I hereby freely agree to the processing of my personal data included in my job application by aforementioned entities for the needs of any future recruitment processes. I confirm that I was informed about the free access to my data in company's database as well the right to ask for changes.*
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